Qflow for Finance
Take control of project spend with confidence in your data. Qflow gives finance teams a clear, digital record of every delivery to site, helping you verify invoices faster, avoid unexpected costs, and protect project margins.
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See what you are paying for
Finance teams often work with an incomplete picture, relying on paper delivery notes, emailed PDFs, or late updates from site. That makes it hard to see whether suppliers delivered materials in full, met specification, or deserve payment in the first place.
Qflow captures delivery and waste records the moment they arrive on site. It uses simple photo uploads and automated digitisation. You get a single, trusted view of each delivery, with the supplier and timestamp attached. This makes it easier to reconcile purchase orders, delivery notes, and invoices with confidence.
Turn delivery records into clean, auditable data
Instead of waiting for delivery notes to arrive in the post or for someone to key them into a spreadsheet, Qflow uses OCR and machine learning to extract the key information. Qflow digitises, enriches, and checks materials, quantities, suppliers, and dates in real time.
This gives finance teams:
- Verified delivery records that finance teams can match against invoices and POs.
- A full digital trail of every delivery to site, even across multiple projects.
- Faster, more accurate payment reconciliation and fewer disputes with suppliers.
Catch issues before they hit your budget
Unexpected costs often come from problems that go unnoticed until it is too late. Examples include non-compliant materials, incorrect fuel types, or unapproved suppliers.
By then, teams may have already installed the materials, and the cost of rework, delay, or fines sits with the project. Qflow alerts help you catch these issues early. When a delivery does not match specification, is missing certifications, or comes from an unapproved supplier, the system flags it in real time. Project and commercial teams can then investigate before they authorise payment.
This reduces the risk of paying for the wrong materials and helps protect both budgets and compliance.
Reduce admin and speed up payment
Manually chasing delivery notes, rekeying data into CDEs or project management tools, and cross-checking invoices against paper records slows finance teams down. It also creates room for error.
Qflow removes these low-value tasks by centralising all delivery and waste records in one place. The records are already digitised and searchable, and Qflow connects into the common data environments and project management tools you already use, such as Procore and Autodesk Construction Cloud.
With clear, verified data to work from, finance teams can process invoices sooner and reduce queries. This helps them support prompt payment commitments to suppliers. On live projects, contractors using Qflow report large efficiency gains in payment processing and stronger supplier relationships.
Protect project margins and reduce financial risk
When the wrong materials arrive on site, or when there is no clear record of each delivery, projects face higher costs, from rework and delays to potential penalties and claims. Qflow gives you the visibility you need to challenge discrepancies and hold suppliers accountable. It also helps you avoid paying for materials that do not meet project requirements.
By connecting site activity with finance processes, Qflow helps you:
- Minimise rework and associated costs.
- Avoid fines and delays linked to non-compliant materials.
- Improve forecasting with more accurate data on spend and materials usage.
Book a finance-focused demo
If you are responsible for project finances and want clearer, faster insight into what is arriving on site, book a demo with the Qflow team. See how verified delivery records, alerts, and real-time data can help you reconcile invoices, protect margins, and reduce financial risk on every project.
