Business Operations Coordinator

Remote (Access to London Head Office) / Finance & Operations Team / Full-time

This is a fantastic opportunity to join a fast growing VC Backed start up tackling global challenges. You’ll get the opportunity to be part of & help build a killer team, play a critical role in shaping one of the worlds’ most archaic & pollutive industries.

The Role

Come join us at one of the most exciting and challenging times in our journey. We are supported by some of the best PropTech and Impact investors, and start-up networks including TechNation, Entrepreneur Frist and many more.

This is a varied and hands on role so we are looking for a dedicated, diligent and resilient individual who can work closely with our Head of Operations to support the business growth plans which include Series A fundraising and international expansions. Great opportunity for personal growth as we scale over the coming years.

Day to day, you’ll be speaking and coordinating with our amazing teams, supporting with anything from simple queries, compliance, HR, events, market research and everything in between. As the operational team we are responsible for ‘keeping the lights on’ and the machine moving. It is essential to be forward thinking and prempt where something can unravel to provide seamless support to the wider business.

You’ll be working closely with all areas of the business and can base yourself anywhere in the UK as long as you can easily make it to Qflow’s head office in London for team meetings and socials. We operate highly flexible working, with many of the team working remotely day to day and meeting weekly for collaborative working and a bit of fun! We will provide you with a laptop and cover reasonable expenses.

Responsibilities

Business Support including but not limited to:

Full administrative & operational business support to Head of Operations
Coordinating schedules, meetings and appointments
Drafting correspondence
Researching investors and portfolio companies
Adhoc travel booking for SLT
Prompt answering of staff and stakeholder questions
Inventory and ordering of suppliers as needed
Overseeing general office facilities
Maintain operational budget

Events & Marketing

Supporting with customer and industry events alongside the commercial team
Arranging dinners, socials, and public appearances
Market research

IT & Compliance

Maintenance of supplier relationships
Providing ad hoc IT support for the team, liaising with the external IT company
Supporting compliance for ISO, Cyber Essentials, FuturePlus etc…
Ensuring all policies and processes are kept up to date and are reviewed as and when required

Assisting with recruitment, onboarding and offboarding
Supporting the L&D programme and benefits platform
Working with members of different departments to plan for future expansion or diversification

Skills & Expertise

We value the following skills. Don’t worry if you don’t have all of them yet, as long as you’re keen to learn!

At least 3yrs experience in a similar role
Exceptional organisation, Strong time management and the ability to prioritise their workload
Excellent communication and interpersonal skills
High level of flexibility and adaptability and the ability to multitask
The ability to work under pressure and reach deadlines
Analytical thinker and team player, a self-starter, willing to take responsibility for problem solving and possesses excellent attention to detail.
Experience working within a tech or SaaS company beneficial not essential
Experience in a start-up/scale-up environment preferred
Passion for building a more sustainable future and/or the role of technology in delivering benefits to business and society.

Company Perks

We’re looking to pay a starting salary of £26,000 – 32,000 for this role, depending on experience. We are committed to ratcheting salaries as we grow, so you’ll be rewarded for being an amazing employee and contributing to our growth!

Fun stuff …

Stock options: so you’re as invested in our future growth as we are!
25 days paid holiday plus Bank Holidays
Flexible working and access to an awesome London office next to Borough Market
Regular team social events
Pension: We provide a pension scheme for all permanent employees
We’ll offset your annual carbon footprint on your behalf
Flexible benefits include wellness, discounts and more…

Our Promise

Qualisflow is proud to be an equal opportunities employer. We value and encourage diversity within our workforce and are committed to promoting equality and eliminating discrimination. All applicants will receive consideration for employment fairly and consistently, free from unfair or unlawful discrimination.

Why Qflow?

At Qflow we’re on a mission to build a more sustainable future; providing construction and development teams with the data driven insights they need to deliver productive, profitable and sustainable projects. Our team combines construction experience with software engineering and cutting edge data science to deliver real-time alerts to risks and opportunities during construction.

Our founders Brittany (an award winning engineer) and Jade (environmental scientist with experience working on two of Europe’s largest infrastructure projects) have used their experience in the industry and entrepreneurial training to build an industry changing tool and a world class team. Qflow has raised over £2.4 million in venture capital and grant funding from a combination of international Prop Tech and Impact investors.

With a total addressable market of £1.13bn in the UK alone, and plans to expand internationally within the next 3 years, this is a unique opportunity to join a team looking to scale rapidly in both reach and impact. Qflow sells directly to construction and development teams, and collaborates with industry partners such as logistics contractors and environmental consultants. Qflow’s first wave of products deliver real-time data on construction processes (including material and waste management), providing new insights generated by our platform that have never been experienced in this sector before. You will be providing critical infrastructure with the tools to build more efficiently and more sustainably, whilst also automating hideous admin tasks on-site.

If you want to know more about what we get up to, follow us on LinkedIn for regular updates!

Want to hear what the team has to say?

"It's a very friendly, caring and thriving environment to be in, very diverse and inclusive. Super flexible, I have the choice to work from home or come into the office. Qflow has so much potential and I'm grateful to be a part of it!